Office Manager cum Executive Assistant to CEO | Executive Office Manager | C-Suite Executive Assistant | Jobs in Dubai
Location: Dubai, United Arab Emirates
Industry: International Non-Profit, Foundation
Reports To: Chief Executive Officer (CEO)
Office Manager cum Executive Assistant to CEO | Executive Office Manager | C-Suite Executive Assistant | Jobs in Dubai
About the Role:
Our client, a renowned international non-profit organization and foundation, is seeking a highly presentable and professional Office Manager cum Executive Assistant to support the CEO in Dubai. As the Dubai branch is expanding, this role combines high-level executive support to the CEO with responsibility for office administration and management. You will have the opportunity to operate at the highest level of a globally minded organisation, with frequent interaction at executive and government levels, while also ensuring the smooth operation of the Dubai office.
Key Responsibilities
Provide comprehensive executive-level administrative support to the CEO, including calendar management, scheduling, and correspondence.
Arrange international and domestic travel, ensuring seamless itineraries and visa arrangements, particularly for EU countries.
Prepare meeting agendas, reports, and presentations; take accurate minutes during high-level meetings.
Liaise professionally with senior executives, board members, government officials, and external stakeholders.
Manage confidential documentation and information with absolute discretion.
Coordinate logistics for events, conferences, and special projects as required by the CEO.
Oversee all office administration functions, including facilities management, procurement, office supplies, and vendor management.
Implement and improve office policies and procedures to ensure an efficient and organised work environment.
Support HR-related activities such as onboarding new staff, maintaining records, and ensuring compliance with local regulations.
Handle expense reporting, procurement, and day-to-day office operations for the executive office.
Anticipate the needs of the CEO, providing proactive and efficient support at all times.
Candidate Requirements
Proven experience as an Executive Assistant or Office Manager, ideally supporting C-level executives.
Highly presentable, with strong organisational and interpersonal skills.
Professional and polished communication at all times, with excellent written and verbal English.
Eligible and available to travel to EU countries as required.
Demonstrated discretion and the ability to handle confidential and sensitive information.
Experience managing office administration, facilities, and vendor relationships.
UAE-based or willing to relocate to Dubai.
Strong IT skills, including proficiency in MS Office Suite and virtual meeting platforms.
Benefits & Compensation
Health insurance, paid annual leave, and company benefits
Opportunity to work at the highest level within a respected international non-profit organisation
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